Records and Registration Clerk

Position Details Position Title Records and Registration Clerk Position Number 992962 Position Status Full-Time Regular Work Hours Mon-Fri, 8a-5p Location Wichita, KS - WSU Main Campus Description University Overview Wichita State University has a long tradition of innovation and entrepreneurship that spurs the economy and serves the needs of the local community.
This is the place where anything is possible.
Where collaboration and innovative ideas shape the future, and entrepreneurship is in our bones.
If you have the creativity, passion and insight to help us build a brighter future for our city, state and world—this is the place where you belong.
Position Specific Responsibilities Extrapolative &/or interpretive reading.
If you know what this means, then you’re a person we need for this role.
On this team you are involved with academic records, specifically related to students transferring in credits towards degrees.
Utilize your analytical skills constantly to determine how credits from other institutions (especially out of state) relate to WSU curriculum.
Ensure the titles or codes posted are intuitive & representative on transcripts.
The details can bog you down as the data entry is abundant with required accuracy, but we are hoping this is what energizes you in a job.
This role is ideal for a task-oriented person that enjoys being able to focus on task completion but knows how to transition with priorities as they shift based on customer needs.
Employ resources to grasp credit guidelines, regulations & policy adherence, all while making you an expert in them yourself.
Your communication will primarily be through digital methods regarding clarification of transferring credits, making professionalism & effectiveness paramount.
Don’t be shy when it comes to technology, as we need someone who is tech savvy & willing to learn or teach themselves how to use programs to increase efficiency in their role or the team as a whole.
If you’re looking for the next step in your career or a change to something that would be a better fit for you, consider this role with our team! Summary of Responsibilities Performs a variety of registrar support duties related to record audit and maintenance, registration, student and department assistance, and specialist collaborations.
Essential Functions Maintains and audits curriculum and student records within database(s), following defined policy requirements and standards.
Communicates with subject matter experts and departments to verify accuracy of data inputs and proper processing of data requests.
Assists University staff and faculty with various processes, updates and questions.
Assists and communicates with students via in-person, phone or electronic communication methods.
Performs system functionality tests during upgrades and audits.
Commitment Wichita State University is committed to inclusive excellence.
WSU is the only urban-serving public university in Kansas and has the most diverse student body of all the Kansas state universities.
Wichita State University recruits, employs, trains, compensates, and promotes regardless of age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, political affiliation, pregnancy, race, religion, sex, sexual orientation, or status as a veteran.
Wichita State University has a clear goal in this regard: to be the place where our talented faculty and staff reflect and promote the evolving diversity of our society.
We pride ourselves on being the most innovative university in Kansas, delivering the best educational experience to our students with the distinction for opening pathways to real-life learning, applied research and career opportunities that make people want to stay in Kansas.
Our campus provides an experience that promotes all forms of diversity, equity and inclusion, a place to learn, work, live and play.
Requirements Minimum Education High school diploma or equivalent by hire date Preferred Education Minimum Experience Two (2) years of experience in general office, clerical, administrative support or related field.
Preferred Experience Knowledge, Skills and Abilities Ability to work with students, faculty and staff in a service-oriented manner.
Outstanding attention to detail and problem-solving skills.
Proficient knowledge of various software technologies, including Microsoft Office suite.
Excellent verbal and written communication skills.
Licenses, Certificates and Registrations None Sponsorship No, due to budget constraints, the University will not sponsor applicants for employment authorization for this position.
User Export Compliance No export control requirement.
Additional Information Special Instructions Department Information Department 101912-Registrar's Office Salary Information Pay Information Range beginning at $15.
34/hr or equivalent to $31,905/yr, adjusted based on qualifications Overtime Eligibility Yes Eligible for Shift Differential? No Benefits Eligible? Yes Benefit Information Wichita State University and the State of Kansas offer a variety of benefit programs which are designed to enhance employment.
Many of these benefits are available immediately and some with a wait period.
• Comprehensive health, dental, vision and supplemental coverage offerings • Retirement plan with generous employer contributions • Basic employer-paid life insurance and optional life insurance • Employee and Dependent Tuition Assistance Program • Generous time off accruals • Full time 12-month employees typically accrue 22 vacation days and 12 days of sick leave per year in addition to 8 annual paid holidays designated by the State of Kansas.
• Additional holidays and/or a discretionary day can be granted by the governor each year.
• Part-time employee accruals are on a pro-rated basis.
• Paid Parental Leave • State Shared Leave Program • Employee Assistance Program • Discounts on campus and throughout Wichita through ShockerStart You can find more information on benefits in the New/Prospective Employee Benefits Guide.
Requisition Details Requisition Details Posting Date 03/29/2024 Closing Date Proposed Start Date 05/06/2024 Physical Demands Physical Requirements Physical Requirements Ability to remain in a stationary position.
– Frequent 60-90% Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.
– Frequent 60-90% Ability to communicate with others and accurately exchange information.
– Frequent 60-90% Physical Weight Category Sedentary: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Sedentary work involves remaining stationary most of the time.
Additional Physical Demands Physical Demands Atypical Physical Job Requirements