Construction Accounting Administrator

REMOTE / CONSTRUCTION / ACCOUNTING Summary/Objective The Construction Accounting Administrator coordinates with the Accounting Department on the monthly Construction and Development draw process.
Prepare, review, negotiate, and administer contracts, bids, proposals, and purchase orders that meet specifications and comply with all policies and regulations.
Supports or participates in contract negotiations with suppliers, partners, or customers.
Reviews contract terms to identify any potential risk or compliance issues.
Examines supporting materials and agreement documents related to bids or contracts and provides guidance.
Acts as liaison between the organization and subcontractors to implement the contracts.
Maintains contract records used to ensure compliance with reporting and regulatory requirements.
This is a remote position.
Essential Functions Coordinates with Accounting in the Construction and Development draw preparation – namely verification of waivers, invoice coding, photo documentation filing, tracking draw submission, and approval from Air Force and Lender.
Aids in the preparation of contract agreements and purchase orders with specific vendors.
Manages the document storage of these agreements.
Assists in the evaluation of vendor proposals to ensure that all requirements are met.
Maintains database regarding vendors’ performance and quality of product(s).
Subcontractor/Vendor Lien Waiver preparation and tracking.
Davis Bacon – tracking submission from subcontractors.
Request for Proposals Sending out packages Tracking RFI Compiling bid tabulation Tracks processes and documentation with Independent Construction Consultant Receive and file weekly reports.
Receive and manage submittals documentation.
Preconstruction meeting preparation Schedule Agenda preparation Meeting minutes Handles subcontractor/consultant vendor addition and set-up process (certificate of insurance, W-9, ACH payment set-up, etc.
).
Routinely tracks and provides monthly status updates on property claims in Monday.
com.
Main POC on vendor communication/coordination (invoice payment, safety requirements, etc.
).
POC on Construction-related Accounts Payable, including intercompany.
Provides backup to the Accounting Department to assist with: month-end close entries, including accruals.
account reconciliations.
equipment lease set up, reporting, and tracking.
asset tracking.
intercompany reporting.
cash account forecasting and reporting.
Other property-management AP.
Ad hoc reporting for government and lender, including construction-related Schedule G sections.
Assist with process improvement initiatives.
Internal controls and compliance reporting, including ESG, Assist in the enhancement of job cost reports and schedules in RealPage accounting system; set up job cost schedules and budgeting.
Assists with software migration testing for construction when new systems and/or updates are integrated.
Performs other job-related duties as assigned.
Required Qualifications EDUCATION – Preferred Bachelor’s degree or higher (or equivalent experience) in Business Administration, Accounting, Finance, or a related field.
5-7+ years of experience (or equivalent education) in Finance or Accounting, preferably in the construction industry with a property management focus.
Proven project management experience Experience with construction and job costing preferred.
Experience with supporting financial audits is preferred.
Experience with RealPage Accounting System or similar accounting software preferred.
Knowledge, Skills & Abilities Accounting knowledge is required.
Extensive knowledge of contract principles and procedures.
Excellent organizational skills and attention to detail.
Excellent administrative skills.
Excellent written and communication skills.
Problem-solving Forward-thinking Self-starter Initiative Conflict resolution Purchasing background and procurement Ability to multi-task Work Environment While performing the duties of this job, the employee regularly works in an at-home office setting.
Must be able to work from home with minimal distractions from outside sources (e.
g.
, family, pets, etc.
) Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods and the use of hands to finger is common.
Hearing and vision within normal ranges is helpful for normal conversations, to receive ordinary information, and to prepare or inspect documents.
No heavy lifting is expected.
Exertion of up to 10 lbs.
of force may occasionally be required.
While performing the duties of this job, good manual dexterity for the use of common office equipment such as computer terminals, calculators, and printers/copiers is needed.
Travel Approximately 10 percent or less Other Duties Please note this job description is intended to describe the general nature and level of work performed by employees assigned to this position.
It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications.
Additional job-related duties may be assigned.
Mayroad reserves the right to amend and change responsibilities to meet business and organizational needs as necessary with or without notice.